7 Best SimplePractice Alternatives for Mental Health Professionals in 2025

Introduction

Therapists, counselors, and healthcare professionals rely on practice management software every day. While SimplePractice has long been a go-to platform, a growing number of practitioners are voicing significant concerns. Common issues include:

• Calendar & Scheduling: Ongoing calendar sync issues, double-bookings, limited flexibility for group sessions, and clunky cancellation/reschedule processes.
• Payment Processing Fees: High fees (3.15% + 30¢ per transaction) that chip away at profit margins, especially for those using sliding scale fees.
• manyDocumentation Rigidity: Inflexible templates, slow note loading, and poor document organization that hamper workflow.

These pain points have led many professionals to explore modern, cost-effective alternatives that deliver robust features and smoother workflows. In this post, we’ll review the top SimplePractice alternatives for 2025 and highlight how solutions like Omnipractice.ai can transform your practice.

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60 Second Summary

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Why Look for a SimplePractice Alternative?

The demands of a modern practice extend beyond basic scheduling and billing. Today’s clinicians need a comprehensive solution that seamlessly integrates:

• Streamlined Calendar & Scheduling: Intelligent scheduling that syncs across platforms, supports group sessions, and reduces administrative headaches.
• Transparent Billing & Payments: Affordable transaction fees, automated insurance claims, and flexible payment options.
• Dynamic Documentation: Customizable note templates, AI-powered documentation, and fast-loading records to save valuable time.
• Robust Support & Integration: Fast, reliable customer support and smooth integrations with third-party tools.

When these needs aren’t met, your practice suffers from wasted time, lost revenue, and growing frustration.

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What to Look for in a SimplePractice Alternative?

When searching for an alternative to SimplePractice, consider the following key factors:

1. Ease of Use & Customization

• A user-friendly interface with customizable dashboards can improve workflow efficiency.
• AI-driven dashboards that adapt to your practice’s unique needs.

2. AI and Automation Features

• Automation reduces manual tasks like scheduling, billing, and client follow-ups.
• AI to streamline administrative processes and improve client engagement.

3. Telehealth Capabilities

• Secure, HIPAA-compliant video sessions are essential for remote therapy.
• Telehealth with AI-powered session note taker, and transcript generator.

4. Billing and Claims Management

• Robust insurance billing and payment processing can simplify revenue management.
• Automated claim submissions that also provide real-time financial tracking.

5. Progress Tracking & Analytics

• Tools for tracking client progress and treatment outcomes help improve patient care.
• AI generator to provide insightful patient progress reports.

6. Scalability & Integrations

• The software should accommodate both solo practitioners and large organizations.
• Software that scales easily and integrates with various third-party tools.

Now, let’s dive into some excellent SimplePractice alternatives :

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The 7 Best SimplePractice Alternatives

While SimplePractice is widely used, professionals might consider alternatives for reasons such as:

1. OmniPractice.ai

Overview

Omnipractice.ai is an AI-powered, all-in-one Electronic Health Record (EHR) platform built specifically for insurance-based group practices. It promises to automate routine tasks and deliver cost savings of up to 60–80% compared to legacy systems. Designed for mid-sized practices (10–50 providers), it offers free migration from other EHRs and a unified dashboard for managing every aspect of your practice.

Key Features

• Calendar & Scheduling:
  Advanced scheduling capabilities that sync personal and professional calendars, support group sessions, and offer intuitive calendar filters.
  (Learn more )
• Billing & Payments:
  Automated insurance eligibility checks, intelligent claims processing, and integrated payment tracking that eliminate the need for multiple subscriptions.
  (Learn more )

• Documentation & AI Notes:
  AI-powered note-taking reduces documentation time by 50%, while customizable templates let you tailor your records to your therapeutic style.
  (Learn more )
• Client & Therapist Portals:
  Secure, user-friendly portals streamline communication and appointment management for both clients and therapists.
  (Learn more )
• Operational & Financial Impact:
  The platform’s integrated approach cuts administrative time by over 10 hours per staff member monthly and ensures real-time practice insights, all while slashing costs dramatically.
  (See details )

Advantages

• Saves time through automation.
• Modern, user-friendly interface.
• Scalable for solo or large practices.

Limitations

• Learning Curve: The AI-powered tools may take time to get used to.
• Newer Platform: Not as established as some competitors, which might raise concerns for long-term reliability.

Pricing

Omnipractice.ai is competitively priced with flexible plans that cater to practices of different sizes. With transparent pricing and no hidden fees, many plans start at levels significantly lower than legacy EHR platforms. For detailed pricing information, visit the View Pricing page on Omnipractice.ai.

Why It Stands Out:

By leveraging AI to automate documentation and insurance processes, Omnipractice.ai minimizes manual work and reduces costly errors. Its intuitive design and comprehensive feature set make it a top alternative for practitioners frustrated by the inflexibility and high fees of SimplePractice.

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2. Kareo

Overview

Kareo offers an integrated EHR and practice management solution ideal for smaller healthcare practices. It is particularly effective for practices transitioning from legacy systems, offering robust scheduling, billing, and telehealth capabilities.

Key Features

• Comprehensive scheduling and calendar management
• Integrated billing and claims processing
• Telehealth integration and secure clinical documentation
• Advanced reporting and analytics for practice insights

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Advantages

• Strong billing and claims management.
• Well-established in the healthcare industry.
• Strong integration across clinical and financial workflows
• Reliable customer support and training resources

Limitations

• Complex Setup: Requires training for effective use.
• Pricing: Can be expensive for small practices.

Pricing

Pricing generally starts around $80 per month per provider, with additional modules available based on the practice’s needs.

Ratings & Reviews

⭐ 4.3/5 – Users valuing its comprehensive functionality but noting that its cost and complexity might be less ideal for very small practices.

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3. TheraNest

Overview

TheraNest is designed with small to mid-sized practices in mind. Known for its affordability and ease of use, TheraNest combines scheduling, billing, and clinical documentation in one platform—making it a popular choice for independent practitioners and group practices alike.

Key Features

• Customizable scheduling and appointment reminders
• Integrated billing with low processing fees
• Client portal and secure document storage
• Customizable note templates and intake forms

Advantages

• Excellent documentation and note-taking tools.
• Secure and compliant telehealth.
• Very cost-effective
• User-friendly interface with minimal training required
• Excellent customer support and onboarding assistance

Limitations

• Limited Customization: Cannot tailor workflows extensively.
• Pricing: More expensive than some alternatives.
• Advanced automations: Lacks some advanced automation features available in newer, AI-powered systems.
• Scaling: May not scale as efficiently for very large practices

Pricing

Plans generally range from approximately $38 to $60 per month per provider, making it an attractive option for practices looking to control costs.

Ratings & Reviews

⭐ 4.4/5 – Users praise its simplicity, value, and responsive support team.

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4. TherapyNotes

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Overview

TherapyNotes is a long-established practice management solution trusted by mental health professionals nationwide. It focuses on comprehensive clinical documentation, appointment scheduling, and billing integration—all designed specifically for therapists.

Key Features

• Secure clinical note-taking with HIPAA-compliant storage
• Integrated scheduling with appointment reminders
• Streamlined billing and insurance claim management
• Client portal for self-service appointment scheduling

Advantages

• Excellent documentation and note-taking tools.
• Secure and compliant telehealth.
• Industry standard with a long track record
• Robust security and compliance features
• Reliable customer support

Limitations

• Dated UI: The interface may appear dated compared to newer platforms
• Limited Customization: Limited flexibility in customizing templates and workflows

Pricing

TherapyNotes typically offers plans starting around $49/month for basic subscriptions. Pricing may vary based on practice size and additional features

Ratings & Reviews

⭐ 4.5/5 – users appreciate its reliability and dedicated focus on mental health documentation, although some note that the system could benefit from a modern interface refresh.

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5. Jane App

Overview

Jane App is a modern, cloud-based practice management solution popular among allied health professionals and therapists. Its sleek, mobile-friendly interface makes it ideal for appointment-based practices seeking a straightforward, intuitive system.

Key Features

• Online booking and calendar management with automated reminders
• Integrated billing and invoicing tools
• Client management and secure record keeping
• Telehealth and video appointment integrations

Advantages

• Intuitive design and ease of use
• Excellent mobile app for on-the-go management
• Quick setup and streamlined workflows

Limitations

• May lack some of the advanced clinical documentation features of dedicated mental health platforms
• Customization options can be limited for specialized needs

Pricing

Jane App plans typically range between $40 and $80 per month per provider, making it competitively priced for independent practices.

Ratings & Reviews

⭐ 4.5/5 – Users rave about its clean interface, ease of use, and excellent customer service.

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6. CounSol.com

Overview

CounSol.com is a cloud-based practice management solution built specifically for mental health practices. It focuses on customizable scheduling, secure note-taking, and client engagement features, tailored to the unique demands of therapy practices.

Key Features

• Flexible scheduling with customizable appointment types and intake forms
• Secure, HIPAA-compliant note-taking and documentation
• Integrated telehealth solutions and client messaging
• Customizable client portal to enhance engagement

Advantages

• Highly customizable to fit various therapeutic approaches
• Strong focus on client engagement and communication
• Excellent customer support with personalized onboarding

Limitations

• The interface may seem a bit dated compared to newer cloud-native platforms
• Some users report occasional delays in integration features

Pricing

CounSol.com is generally priced around $50 per month per provider, with multiple tiers available based on feature requirements.

Ratings & Reviews

⭐ 4.4/5 – Users highlight its customization and dedicated mental health focus, while noting that the visual design could benefit from modernization.

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7. Valant

Overview

Valant is a robust EHR platform focused on behavioral health, tailored to meet the needs of larger practices and organizations. It combines clinical documentation, outcome tracking, scheduling, and billing in one highly integrated solution.

Key Features

• Advanced clinical documentation and outcome measurement tools
• Integrated scheduling and automated billing
• Detailed reporting and analytics for performance tracking
• Customizable workflows and user permissions for scalability

Advantages

• Great for mid-to-large practices.
• Extremely robust and scalable
• Offers deep analytics and customization options

Limitations

• May be cost-prohibitive for smaller practices or solo practitioners
• Steeper learning curve due to its comprehensive feature set

Pricing

Starts at $200/month. Valant generally requires custom pricing quotes; its higher-end feature set often positions it at a higher price point compared to simpler alternatives.

Ratings & Reviews

⭐ 4.3/5 – users appreciate the depth and integration of its features but note that its complexity means it’s best suited for larger practices.

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Conclusion

The evolving needs of mental health and healthcare professionals in 2025 have given rise to a wealth of alternatives to SimplePractice.

Whether you’re drawn to the AI-enhanced efficiency and cost savings of Omnipractice.ai, the industry-proven reliability of TherapyNotes, the affordability of TheraNest, or one of the other specialized solutions like Kareo, Valant, Jane App, or CounSol.com, each platform offers a unique blend of features to help you overcome scheduling hassles, high fees, and rigid documentation workflows.

Ready to make a switch?

Evaluate these top 7 alternatives based on your practice’s size, budget, and specific workflow needs. With free trials and demos available—like those offered by Omnipractice.ai —you can experience firsthand how modern practice management software can streamline operations and allow you to focus on what matters most: exceptional patient care.

Discover the future of practice management and say goodbye to the frustrations of outdated systems.

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